CMM	Crew Management Manual (CMM) Responsibilities	Doc No.: CMM-6.1 Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

6.1 RESPONSIBILITIES

6.1.1 Divisional Crewing Responsibilities

a) FLP Manager

Responsible to the Managing Director for:

• Operational control and functional responsibility for crew department
• Strategic planning for future crew supply
• Approving the Training Matrix and liaising with the QHSSE Department
• Advising on critical crew supply
• Crew Department process development
• Approval of seafarer wages
• Advising on seafarer supply
• Crew seminars and their agendas
• Crew Manager workshops
• Seafarer questionnaire
• Assisting / monitoring with resolution of legal disputes
• Collation and preparation of Crewing crewing statistics
• Collation and preparation of Crewing crew forecasts
• Undertaking desk top system audits

b) Crew Manager

Responsible to FLP Manager:

• Providing commitment to SMS compliance
• Ensuring that client communications regarding crewing is effective
• Collating and preparing crew forecast data
• Working closely with Other Departments to ensure crew performance is managed effectively
• Ensuring that the performance management of seafarers is effective
• Ensuring crew welfare is effective
• Appointing manning offices within the scope of the SMS and working closely with them on the delegation of crewing functions
• Creating a strong professional relationship with manning offices
• Ensuring preparation of vessel’s workable 6-month crew rotation plans in order to optimize seafarers’ employment continuity
• Helping to FLP create of crewing budgets and the reporting of variances
• Effective implementation of crewing initiatives
• The appointment of local port agents
• The preparation and follow-up of P&I medical claims
• The effective review of all seafarer disciplinary cases
• Providing of Flag documents
• Keeping Update of Appraisals, flag endorsements
• Making travel arrangements
• Keeping updated OCIMF & CDI Matrix

c) Company Safety Officer

Responsible for:

• The preparation of the Training Matrix for Group vessels
• Initiating follow-up action in response to identified training needs, as reported by Crew Managers
• Assessing crew training requirements against available resources in accordance with the manning policy set by the FLP manager and for coordinating training programmes to fulfil same
• Maintaining crew training statistics
• Monitoring the effectiveness of individual crew training programmes and for generating training reports
• The Company Safety Officer is designated as the Company Training Officer, in accordance with the guidelines laid down in STCW 2010 as amended.
• The Company Training Officer is also responsible for advising of any legislative changes affecting crew training requirements

6.1.2 Ship Management Responsibilities

Refer APM 2.1 to see the responsibilities within the context of the crewing process.